TASK MANAGEMENT SYSTEM AND METHODOLOGY

This article emphasizes on 3 robust methods of effective task management. Moreover, they ensure that you stay on the top of your work load and get more work done in a better manner.

In the year 1940, Toyota came up with an original task management system — Kanban.

This Japanese word means ‘sign’ or ‘card’.

(Source: process.st blog)

What is the main purpose of making use of the Kanban methodology? Managers make use of it to limit the number of work in progress activities.

Think of a physical whiteboard which has a limited amount of space on it. Additionally, if you want to add another task to your ‘work in progress’, you will have to move one through the flow to make room for it.

In the year 2001, a small group of software engineers and app developers were working to make their work easier. Their focus was to identify a better technique to manage projects. In the initial months of 2001, project management was a gradually and bloating process. The process was involving a lot of people and documentations. Further difficulties were in.

a. Making changes to the process

b. Resizing teams and moving forward

Thus agile method of task management comes into existence. Agile’s constant focus was on:

(Source: process.st blog)

This task management system ensures that teams complete more work within a lesser amount of time. Now, let’s consider the original principles of this method of task management. In this, you will notice that it is not as concrete as Kanban. However, it does establish ground rules that can helps you refine your management system.

David Allen is the author of the very popular book “Getting Things Done”. The launch of this book in the market was around the same time as the existence of Agile. In this book, David makes it very clear and justifies that “the head is for having ideas, not holding them”. He goes on to explain how the maximum number of ideas that your memory can hold is around 7 and how if you do not make note of them, you are bound to forget those ideas.

(Source: process.st blog)

Finally, this model says that it is important to always note down what happens in your mind. It is important to stay conscious and aware of the activities of your mind. Be aware of the mind while you’re in your work place, especially while working on a project. Further, any advancements that your mind gets, go ahead and note them down.

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